Reporting cases of COVID-19 to persons at work

HSENI information on Reporting cases of COVID-19 to persons at work.

Reporting cases of COVID-19 to persons at work

1.  Coronavirus is classified as a biological agent as defined in regulation 2(1) of the Control of Substances Hazardous to Health Regulations (Northern Ireland) 2003.

2.  For a report of coronavirus infection / death to be reportable under RIDDOR there must be:

  • Reasonable evidence that someone diagnosed with COVID-19 was likely exposed because of their work (e.g. a work-related exposure to coronavirus would be a health care professional who is diagnosed with COVID-19 after treating patients with COVID-19); AND
  • The person making the report has received a written statement prepared by a registered medical practitioner diagnosing the disease [Coronavirus / COVID 19 in this case]; AND
  • The work of the person who has the disease involves one of the following activities:
    • Work with micro-organisms; OR
    • Work with live or dead human beings in the course of providing any treatment or service or in conducting any investigation involving exposure to blood or body fluids; OR
    • Work with animals or any potentially infected material derived from any of the above;

3.  If the criteria in 2 above are met you must report a case of coronavirus infection at work using:

4.  In the ‘Disease Type Box’ please select “INFECTION ATTRIBUTABLE TO SPECIFIED WORK (SCHEDULE 3 NO. 27)” if reporting COVID 19 / Coronavirus.

Reporting dangerous occurrences involving COVID-19 at work

5.  This category is invoked if there has been an unintended incident at work has led to someone’s possible or actual exposure to coronavirus. An example of a dangerous occurrence would be a lab worker accidentally smashing a glass vial containing coronavirus, leading to people being exposed. It does not include where, for example, coronavirus was found on a surface due to a failure of cleaning etc. As stated it is likely to be limited to research or clinical settings where the virus is being handled.

6.  If you believe that a dangerous occurrence has happened you must only make a report using: