Minutes of SMT Meeting held on 18 October 2023 at 9.30am, Robens Room, Ladas Drive.
In attendance:
- R Kidd Chair and Chief Executive
- N Monson Deputy Chief Executive
- L Burns Deputy Chief Executive
- B Monson Deputy Chief Executive
1. Apologies
There was an apology from K Neeson Deputy Chief Executive.
2. Minutes of the last meeting
The minutes from the 13 September meeting were agreed.
3. Action points
There were no action points not covered by the agenda.
4. Corporate health, safety and welfare
- fire wardens issue still being considered
- five staff will undergo Emergency First Aid training on 20 October to assist in providing cover when in Ladas
- R Magee will deliver Legionella awareness training for staff on the 23 and 24 October
- SMT agreed the volunteering opportunity to tidy around the building has been a great success
- a reminder will issue for any staff requiring face fitting for Personal Protective Equipment (PPE) in order that this can be arranged
5. (a) Audit, Risk Management and Finance
SMT noted that the Audit Strategy has been agreed with both Cavanagh Kelly and ARMC.
5. (b) Emerging risks
Nothing to report.
Table of emerging risks
| Date of SMT meeting where Emerging Risk was first discussed | Nature of Emerging Risk | Action required | Current status of Emerging Risk |
|---|---|---|---|
| 18 April - reviewed 16 August - reviewed 19 October - reviewed |
Retained EU Law Bill. Risk that legislation with its basis in S.2(2) of ECA may fall etc after 31.12.23 Risk that the volume of work required for REUL will mean other routine work will not progress as planned. |
Engagement with DfE and GB/HSE colleagues Monitor |
To remain on Q2 risk register as an emerging risk with a likelihood of 3 and an impact of 2 This risk has decreased following UKG decision. It has been removed from the Corporate Risk register Uncertainty remains about case law aspects of REUL |
| 18 April 2023 - Reviewed 16 August - reviewed 13 September 19 October - reviewed |
Many of the current vacancies are considered to have the potential to jeopardise statutory functions or CP targets in the short term | Regular liaison with NICS HR to highlight the importance of filling critical vacancies – a number of meetings took place with NICS HR and following these we have seen some slow progress towards launching competitions Some progress on a number of posts |
To remain on the Q2 risk register as a Business Continuity Risk with the likelihood of 3 and an impact of 3 To remain under review until we see some of the business critical posts filled Some staff in post and some confirmed start dates in October and first half of November. Risk reduced irt Business Disruption on Corporate Risk Register to a likelihood of 2 and an impact of 2 in October 2023 |
6. Staffing
SMT discussed a number of staffing matters. A number of posts have been filled or start dates confirmed. A competition is at interview stage and others are still at initiation stage.
7. Case and project work
SMT noted the MIT update and the fact that there are cases coming onstream. Some capacity exists.
8. Business planning
There was a discussion on the Sharepoint System and our plans to initiate its replacement as IT contracts of this nature can take 2-3 years to let.
There was a discussion on the format of SMT HOGs going forward and this will be discussed with HOGs to seek their views.
It was noted that the Operating Plan calling note for 2024/25 will issue soon.
9. Performance monitoring
B Monson talked SMT through the new format of the report and explained some of the graphical read outs. SMT noted 11 fatals, over three day incidents down by 76%. Visits 2871, down on previous figure of 3180. Complaints are up 25% and we are seeing more being upheld. Improvement Notice numbers are steady and Prohibition Notices are up.
10. Board business
SMT talked about the upcoming board on 26 October 2023.
11. Any other business
None to report.
12. Date of next meeting
The date of the next meeting is scheduled for 15 November 2023.
The meeting concluded at 12.40pm.